The Best AppFolio Alternative (No 50-Unit Minimum, No Per-Unit Fees)
STR · MTR · LTR — one platform, built by operators
AppFolio requires a 50-unit minimum and charges $1.49/unit/month — that's $280/mo minimum before you manage a single property. Rentology gives you everything AppFolio has, minus the gatekeeping.
Bottom line
If you manage fewer than 50 units or can't justify AppFolio's $280/mo minimum, Rentology is the right call. You get AI automation, owner portal, e-signing, maintenance, tenant screening, STR support, social marketing, and AI prospecting in one platform from $299/mo — with no unit minimums.
Rentology vs. AppFolio — Feature by Feature
| Feature | Rentology | AppFolio |
|---|---|---|
| Minimum unit requirement | None | 50 units |
| Starting price | $99/mo flat | $280/mo minimum |
| Per-unit fees | No | $1.49/unit/month |
| STR / short-term rental support AppFolio is LTR only | ||
| Mid-term rental (MTR) support | ||
| AI inbox automation | Add-on ($) | |
| Owner portal with audio summaries AppFolio has basic owner portal, no audio | ||
| E-signing built in | Add-on ($) | |
| Tenant Screening Built-In | Add-on ($) | |
| Maintenance work orders | ||
| Vacancy syndication | ||
| Rent collection / ACH | ||
| 1099 tax reporting | ||
| Multi-user teams | ||
| Month-to-month — no annual contract |
Pricing Comparison
- $280/mo minimum
- $1.49/unit/mo after 50 units
- 50-unit minimum requirement
- Annual contract required
- $99/mo Starter (up to 15 properties)
- $249/mo Professional (up to 75 properties)
- No per-unit fees
- Month-to-month
Who Should Stay on AppFolio
We'll be straight with you: AppFolio is excellent for property managers with 200+ units who need enterprise-grade accounting integrations. If that's you, AppFolio is worth the price. Their native general ledger, bank reconciliation, and AP workflows are best-in-class for large portfolios. Rentology is built for the other 95% of the market.
Migrate from AppFolio in 3 Steps
Export your data from AppFolio
Download your properties, leases, tenants, and transaction history as CSV files from AppFolio's export tool.
Import into Rentology
Send your CSV files to our onboarding team. We handle the full data migration — you don't touch a spreadsheet.
Invite your team — go live in under a week
Add your team members, configure your workflows, and you're live. Most migrations complete in 3-5 business days.
Frequently Asked Questions
Simple, Transparent Pricing
No per-unit fees. No 50-unit minimums. Month-to-month.
- Up to 10 properties
- Property inspections + digital signing
- Team communication, cleaner & vendor coordination
- Smart-device monitoring
- Everything in Starter, plus:
- Up to 25 properties
- Advanced automations & multi-step workflows
- Advanced AI operations
- Everything in Growth, plus:
- Up to 50 properties
- Unlimited team members & core workflows
- Advanced device monitoring + operational reporting
- Custom property limits & volume-based pricing
- Multiple brands or business entities
- White-label options + API access
- Custom integrations & automation development