What should a vacation rental owner statement include?

Each booking in the month with its nights and income, the management fee and how it was calculated, every expense with a receipt, and the amount paid to the owner or owed by the owner.

How do you handle a booking that spans two months?

Count only the nights inside the statement month. Rentology splits the booking's income by the nights in each month and charges the management fee on the in-month amount, so the same stay is never billed twice.

Can owners see their statements online?

Yes. In Rentology, owners open their statements, receipts and payouts in an owner portal or the owner app, from a private link.

How much does Rentology cost?

Rentology costs $149/month for up to 3 properties, then $30 each for properties 4–15, $24 each for properties 16–40, $18 each for properties 41–100, $14 each for properties 101–250, $10 each for properties 251+. Unlimited team members, no setup fee, 14-day free trial with no card; yearly billing gives 2 months free.

Best Owner Statement Software for Vacation Rental Managers (2026)

Name: Rentology
Availability: InStock

Last reviewed: October 2026

Owner statement software turns a month of bookings, fees and expenses into a statement the owner can trust. The hard parts are stays that cross a month boundary, the management fee base, and expenses with receipts. Rentology builds the statement from your bookings, splits a stay across months by the nights in each month, and checks that the email matches the PDF before it is sent. Owners can see their statements and receipts in an owner portal and app. OwnerRez, Hostaway and Guesty also produce owner statements inside their channel managers. Buildium fits long-term rentals.

What owner statement software has to get right

Stays that cross a month boundary count only the nights inside the month
The management fee is charged on the right base, and the statement shows it
Every expense on the statement has a line and a receipt the owner can open
The emailed statement, the PDF and the owner portal show the same numbers
Expenses missed last month carry forward instead of disappearing

The options, compared

Product	Built for	Owner statements
Rentology	Short-term, mid-term and long-term rentals in one account	Statement builder with nights split across months, fee on the in-month amount, receipts, carried-forward expenses, owner portal and owner app
OwnerRez	Vacation rental owners and managers who take direct bookings	Owner statements and owner access inside its booking system
Hostaway	Short-term rental channel management and operations	Owner statements and an owner portal inside the channel manager
Guesty	Short-term rental property managers at scale	Owner statements as part of its accounting tools
Buildium	Long-term residential property management	Owner statements built on full property accounting

1. Rentology

Short-term, mid-term and long-term rentals in one account. Statement builder with nights split across months, fee on the in-month amount, receipts, carried-forward expenses, owner portal and owner app.

Best for: Managers who send monthly statements to many owners and run more than one rental type.

2. OwnerRez

Vacation rental owners and managers who take direct bookings. Owner statements and owner access inside its booking system.

Best for: Managers already running bookings in OwnerRez.

3. Hostaway

Short-term rental channel management and operations. Owner statements and an owner portal inside the channel manager.

Best for: Vacation rental managers who want statements next to their channel sync.

4. Guesty

Short-term rental property managers at scale. Owner statements as part of its accounting tools.

Best for: Large short-term rental companies with an accounting team.

5. Buildium

Long-term residential property management. Owner statements built on full property accounting.

Best for: Long-term rental managers with lease-based income.

What Rentology includes for owner statements

A statement builder that reads the month's bookings, fees and expenses for each home
Stays that cross a month boundary are split by the nights in each month, and the management fee is charged on that amount
Before a statement is sent, Rentology checks that the email and the PDF show the same figures
Owners open statements and receipts in the owner portal or the owner app, from a private link
Statements can print in English, Spanish, German, Portuguese and Chinese

How it works in Rentology, step by step

Connect your bookings, so every stay and its income arrive automatically.
Record expenses with their receipts as they happen; anything missed carries forward to the next statement.
Open the statement builder for the month. Each stay counts only its nights inside the month.
Before sending, Rentology checks that the email shows the same figures as the PDF.
The owner opens the statement, receipts and payout in the owner portal or the Rentology Owner app.

An example

A stay that crosses the month

A guest stays from October 29 to November 3: five nights, $1,000 in total. The October statement counts the nights of October 29, 30 and 31, so $600. The November statement counts November 1 and 2, so $400. With a 20% management fee, the owner is charged $120 in October and $80 in November. The same stay is never billed twice.

Frequently Asked Questions

How we wrote this

Rentology publishes this page, so read it as our view. We describe each product by what it was built for and say plainly where another tool fits better. Check each vendor's site for current prices and features.

See the Rentology owner portal